One major gain in efficiencies for those companies that trade in fast moving product is that through the way that sales are settled. While traditional trade has many customers that buy infrequently and can be settled order-by-order, doing so in FMCG is a handicap. In this business, routes themselves operate as small businesses where, by treating their drivers as the partner in the sale, one can more quickly close a transaction; transferring some of the responsibility to those operating the routes.
Rather than checking every product quantity for every order the whole truck can be checked when leaving a warehouse; likewise, one need only book a total amount of cash – not cash for every invoice on which cash was collected.
SalesSuite supports both the immediate, Quick Settlement that happens immediately upon the return of the vehicle and the longer, more involved Full Settlement where one compares the total value of the product removed, the invoices and credit issued, cash collected and other documents (such as receipts) that were issued. SalesSuite validates this process and can work in 2 levels: at a depot level (e.g. for Quick) and then centrally validating all the work.
Settlements is available currently as a standalone Excel Add-In whose pages can be generated either manually, or through SalesSuite.net. Core to the Excel tool is its ability to expand to any number of stops without the typical, complex Excel worksheet functions. The Excel Add-In is designed to work with a locally shared database of customers, to further improve productivity and safeguard data consistency.
FEATURES & BENEFITS
This product runs on Excel 2003 and 2008. Standard PC configuration is all that is required.
SalesSuite usually implements Cash Settlements with Sales Operations and/or Finance Settlements functions. As such are generally well-versed in the process, no process training is required (otherwise, additional days should be allocated for such). One can alter the text, customizing it for 1 or more languages.
The timetable for implementation is as follows:-
The Settlements package is usually implemented on site but it may be possible to do such remotely depending upon internet connection speed, ability to work in a language known to our support team, etc.